Since COVID-19 has prevented large indoor gatherings from happening, humans have found a safer alternative to host events. Whether you're hosting a fundraiser, conference, leadership seminar, you can stay connected with anyone virtually. Even though we're stuck at home, professional development, networking, and education cannot be put to a standstill. But it can be a tough task to keep your audience engaged and interested during the whole event. Hence here are a few tips for hosting a successful virtual event:
1.Pick an engaging topic
Also read: 5 Reasons Why Event Planning Is One Of the Top Career Choices
While choosing your topic, it’s important to remember the purpose your attendees are showing up for. Whether it is to learn, discuss, or simply share views, you must prioritize what you believe they’ll find most interesting. Keep the discussion defined and avoid going too broad or vague. Do not forget to keep the audience engaged. You can do this by allowing them to pitch in their inputs or questions.
2.Give people a break
Hosting long events with no breaks can be detrimental to your virtual success. Ideally. a 45-90-minutes session is much more productive than a session that goes on for three hours straight. As people need to get up, stretch, grab a snack or drink, it is natural to get an uncomfortable stiffness in the body. Keep the sessions flexible enough to allow them to make these adjustments without having to miss out on your content.
3. Expect technical challenges
Connecting virtually is all about depending on the internet speed and electronic device compatibility. By now each one of us has become familiar with dropping out from meetings due to technical glitches. Be patient with repeating the information more than once and expecting a minor delay or lag in responses from participants. It’s important to understand the limitations of a virtual event, too.
4.Choose your platform wisely
A stage meant for cultural performances can be different from the one that is used for debates. While the former requires eye-catching backgrounds and adaptability to use props, the latter requires a podium. Similarly, for a virtual event, one needs to know what’s necessary- audio, video, or both. For a seamless experience connect with the least possible media options. Also, keep in mind the best platform that supports the media needed.
In conclusion, Whether big or small, offline or online, every event should have a strategy. It can be tricky to organise a group chat that feels less like a meeting, and more like a social occasion. If you create opportunities for engagement, your audience will be more engaged, which can do the trick. But, any event you organize needs to take account of the strange circumstances we all have had to go through for the past 1 year.